A vital reason why planning a corporate event in Kolkata is not as easy as it looks is because there are many things you need to consider. These events help a great deal in bringing together people and develop an interpersonal relationship which can’t be developed in the structured environment of your office. Whether you are opening an office in a new location, hosting a seminar, conference, trade show or golf event, planning them is both exciting and challenging. The best you can do is to get in touch with the right event management company. They can even share with you a few cool tips so that you can stay assured of a successful event.
4 Points to Consider When Planning a Corporate Event in Kolkata
- Know The Basics
If you are planning an event for the very first time, knowing the basics will ensure a great start. First determine your budget and the city where the event will be held. You then need to start looking for a suitable venue which can accommodate all your corporate needs. If you are targeting external clients you need to plan an event which will attract them. The logistics and attendance of your event might be affected if some religious holidays, school breaks or other vital event has been scheduled on that specific day.
- Determine The Location
Though there are numerous venues you can choose from for your corporate event, it is advisable to opt for one which can become a reflection of your business purpose. The commuting pattern of the location should also be considered. It is always advisable to opt for one which offers easy access to vital highways. If you are willing to shortlist the best venue from numerous of them, let experienced corporate event management companies in Kolkata help you out.
- Invite Your Guests
Creating a guest list is a vital part of your corporate event planning process. You also need to ensure that your clients have received the invitation atleast four weeks before the event. You can also have a talk with your event management company and they might share with you the best practices so that creating the invitation becomes easier for you. You need to craft something so that your guests feel welcomed. Don’t forget to ask them about their dietary restrictions and determine the meal options accordingly.
- Welcoming Guests
Irrespective of the venue where you are organising the event, there should be a dedicated team to welcome your potential guests. An experienced corporate event management company might even advice you to leave adequate space between the entrance gate and the table so that no jam is created at the entrance. Not only should the VIPs and your valuable business partners greeted professionally but also introduced to the host.
Since you are now aware of the points you need to consider when planning a corporate event, it’s time you take the aid of the right event management company and make the planning process easier.